TOP 10 online collaboration tools for 2022

Online collaboration tools
Summary

1. The pros of using online tools for collaboration
2. Design & Collaboration
3. Communication
4. Project management & control
5. Online file sharing


Remote work and collaboration have become an everyday reality for 20 years now. The more we use mobile devices and remote workplaces, the more dispersed our team is — the more we need efficient tools to work and collaborate distantly. It’s one thing to just have a call through Skype or Google Meet, but when it comes to multiple processes and people, things become more difficult. In this case, the crucial point is to find and choose the right digital solution.

In this article, we have collected the best 10 tools for effective remote work that are easy to use and fit well for teams and experts that need to collaborate when working on the same task.

The pros of using online tools for collaboration

When your designer is located in Boston while the front-end engineer is living and working in Bali, the process of their collaboration on the same project can get a bit tricky. And what if your team consists of 15 or 150 people? Technology provides solutions that are better and more efficient with each passing day. Whether you just want to design a small brief, create a promo video for your project or even complete a web development project there is no necessity to invest big money in creating your own collaboration system — there are available solutions for all the tasks to help your team members work together. Real-time collaboration and updates, smart workflows, marketing, and business plans—there is a tool for each task.

Keep in mind that when choosing multiple online collaboration tools, it is important to either look for all-in-one solutions, where you can cover all the needs of your team, or carefully check different tools so they will match each other and have multiple sharing and exporting options. It is important so your experts will not lose time trying to figure out how to move information or files from one tool to another, save or track the progress, share it with each other, and so on. Moreover, most teams that work together in the same office still use online tools to work on their projects because those solutions help them deliver smarter, faster, and more efficient results — at least 20%, according to McKinsey. And 7 out of 10 workers admit that their positive results are directly affected by the digital tools and solutions they use.

The key features experts usually check out when using those tools include:

  • Delegate tasks for better project management
  • Collaborate despite time zones or location of the workers
  • Optimize or develop cross-collaborative work processes between different departments
  • Increase the level of productivity and efficiency of your work
  • Make reporting and task tracking easier and faster
  • Organize your storage and make sharing easier

Design & Collaboration

Design and Collaboration Tools

Krock

KROCK is a proofing platform that enables online collaboration for creative teams.

  • Easy review, sharing, and approval of the files
  • Clearly structured and visual commenting & drawing options
  • Multiple file formats are supported, including PDF and video ones
  • Online video review
  • Feedback and commenting with timecodes and file attachment options
  • Different filter options for comments with multiple access levels are available
  • No limits for revisions & project stage versions
  • Approval in one-click & email notifications
  • Multiple ready-made templates are available, along with the capacity to create your own templates
  • Safe and easy to use, even for users who do not have a Krock account
  • Integration with Slack, Google Drive, Google Meet, Zoom, Jitsi & Apple, Google, and Outlook calendars.

Approved by

  • CrozDesk
  • TrustRadius

Cost 

  • Free trial period
  • Subscription starts at $7.99
  • Monthly & yearly subscriptions
  • Multiple subscription plans

InVision

InVision helps designers work on their project tracking and optimization.

Features

  • Easy navigation at each project step
  • History of edits and revisions
  • Workflow centralization
  • Multiple templates are available Google Docs, KanBan boards, Jira embedment
  • Multiple inbuilt tools, including Slack, Zoom & Microsoft Teams

Approved by

  • IBM American Express
  • MailChimp

Cost

  • Free trial period
  • Free plan available
  • Subscription starts at $4
  • Monthly & yearly subscriptions
  • Multiple subscription plans

Communication

Online file sharing tools

Slack

One of the most popular messengers, especially in the world of experts, Slack really stands out. 91% of its users admit that the messenger has drastically affected their remote work efficiency level.

Features

  • Multiple shared and private channels for different team members/departments
  • Archive & file sharing options
  • Zoom, Google Calendar, and DropBox integrations

Approved by

  • Hubspot Shopify
  • SurveyMonkey

Cost

  • Free plan available
  • Subscription starts at $8

Microsoft Teams

  • Video conferences, training sessions, online meetings
  • Audio & Video Collaboration
  • Chatting & screen sharing
  • Instant messages
  • Recording & transcription of the video
  • Live events & chat

Approved by

  • General Electric
  • L’Oréal

Cost

  • Subscription starts at $5
  • Free plan available

Miro

Let’s say Miro is your personal whiteboard with countless templates for all the necessary types of collaborative documents, so you could work on any project together with your team.

Key Features

  • Files upload, including videos
  • Templates for processes
  • Video meetings host
  • Agile management

Approved by

  • Strabo Skyscanner
  • UX Studio
  • Upwork

Cost

  • Free limited plan available
  • Unlimited features start at $24
  • Documentation processing

Google Docs

Is there an expert who has never used Google Docs? Dispersed teams use Google Docs features for their remote work regularly to create, edit, and comment on documents, and share them with links with different access levels.

Key Features

  • Documents, Sheets & Tables
  • Presentations and file storage
  • Meetings & Notes
  • History of document revision
  • Real-time collaboration

Approved by

  • Motorola
  • National Geographic

Cost

  • Free to use

Tettra

Tettra is an integral knowledge base so that software development teams can collaborate when implementing their projects. It is suitable for those who regularly use the tools they use, such as Dropbox or GitHub.

Key Features

  • Notifications on Slack about all the actions and changes
  • Sharing options
  • Different access levels (roles)
  • Database with a search tool

Approved by

  • ProProfs
  • Rain Insider

Cost

  • Free limited plan available
  • Paid plans start at $8.33

Project management & control

Online Project Management & Control Tools

Monday.com

Monday.com is used to manage projects using efficient templates. It is not just about project management but about complete tracking and creation of marketing campaigns, including requirements management & setting up priorities.

Features

  • Numerous templates, from briefs to invoices
  • Timeline view option
  • Multiple statuses
  • Tasks assignment & time tracking
  • Marketing, Sales & CRM
  • Tasks and project management

Approved by

  • Wix.com
  • Fiverr

Cost

  • 14-day trial period
  • Free plan available
  • Advanced plans start at $8

Jira

Jira is a top remote collaboration tool used by freelancers, middle-sized companies, and big corporations. You can easily assign a task, track its progress, manage projects and be absolutely sure that everything is going according to plan or quickly react if not.

Features

  • Create reports & get feedback on them
  • Leave and get comments on the tasks
  • Use documentation as a knowledge base
  • Communicate & stay productive with the community forum

Approved by

  • Airbnb
  • eBay
  • Spotify

Cost

  • Free plan with an unlimited number of desks
  • Advanced plans start at $7.50 per month per user

Online file sharing

Google Drive

The cloud storage provided by Google Drive is a popular and very user-friendly solution for anyone who needs to share and store files, text documents, media documents, archives with files, spreadsheets, and other necessary types of documents. A simple link is all you need to share any document.

Features

  • Different permission levels to control access to files
  • Unlimited easy-to-manage folders

Approved by

  • Typeform
  • Asana
  • Zillow

Cost

  • Free for up to 15 GB
  • More storage is available for $1.99 per month

The best 11 tools for collaborative work in 2022 will definitely help you and your team stay productive, quickly and easily adapt to any challenges of remote work. You may be using some other one, as there are hundreds of solutions available today. The most important thing is to find a tool to meet both your expectations and needs, as well as to reveal new opportunities for productive work. Keep your team coordinated and effective and stay tuned!

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